Notion Calendar Integration: A Step-by-Step Guide to Sync Your Calendars


Are you struggling to keep all your calendars synced and organized? Look no further! In this step-by-step guide, we will walk you through the process of integrating your calendars in Notion. From setting up your account to exploring advanced features, we've got you covered. Say goodbye to missed appointments and hello to an optimized calendar workflow. Let's dive in and discover the benefits of calendar integration in Notion together.

Understanding the benefits of calendar integration in Notion

Calendar integration in Notion offers several benefits that can greatly enhance your productivity and organization. Here are some key advantages to understanding:

  • Effortless synchronization: By integrating your calendars in Notion, you can effortlessly keep your schedules aligned across multiple platforms and devices. Whether you use Google Calendar, Outlook, or Apple Calendar, Notion's intuitive integration seamlessly syncs your events and appointments in one central location. This eliminates the need for manually updating each calendar separately, saving you time and avoiding potential scheduling conflicts.
  • Streamlined planning and task management: Notion's calendar integration provides a holistic view of your tasks, deadlines, and events. You can easily overlay your calendars to visualize your schedule and gain a comprehensive overview of your commitments. This allows for better planning and scheduling, ensuring you allocate time for important work, meetings, and personal activities without any overlaps.
  • Collaborative coordination: Notion's calendar integration goes beyond personal organization. You can share integrated calendars with team members or collaborators, facilitating seamless coordination and reducing miscommunication. Working together becomes more efficient as everyone stays up to date with shared events, availability, and deadlines. This fosters collaboration and ensures everyone is on the same page, enhancing teamwork and productivity.

Step 1: Setting up your Notion account

To set up your Notion account and begin integrating your calendars, follow these simple steps:

  1. Visit the Notion website: Start by navigating to the official Notion website and click on the "Sign up" button. Fill in your email address and create a strong password. Alternatively, you can also sign up using your Google or Apple accounts for a seamless registration process.

  2. Confirm your email: Once you've entered your email address, you will receive a confirmation email from Notion. Open the email and click on the confirmation link to verify your account. This step is important to ensure the security of your Notion account.

  3. Explore the workspace: After confirming your email, you will be redirected to the Notion workspace. Take a moment to familiarize yourself with the interface, as this will be your hub for managing your calendars and accessing various features. You can customize your workspace to suit your preferences by adding templates, pages, or importing content.

By following these initial steps, you'll be well on your way to setting up your Notion account and taking advantage of its powerful calendar integration capabilities.

Step 2: Adding the calendar integration tool

To add the calendar integration tool for Notion, follow these simple steps:

  1. Open Notion: Login to your Notion account and access your workspace.
  2. Navigate to the calendar: Once inside, locate the left sidebar and click "Calendar" under "Views" to open the calendar.
  3. Click on the three dots: Within the calendar view, locate and click on the three dots (…) situated at the top right corner of the screen.
  4. Select "Integrate calendar": From the dropdown menu, choose "Integrate calendar" to proceed.
  5. Choose your calendar: A pop-up window will appear, offering a selection of calendar options including Google Calendar, Outlook, Apple Calendar, and more. Select the desired calendar and click "Next."
  6. Authenticate your account: Follow the prompts to authenticate your account and grant Notion permission to access the selected calendar.
  7. Confirm your integration: Once authenticated, review the integration settings and customize the sync options if necessary.
  8. Save and sync: Finally, click "Save" to confirm the calendar integration and enable the syncing feature between your Notion workspace and your chosen calendar.

By adding the calendar integration tool in Notion, you can effortlessly manage and synchronize your calendars, ensuring all your important events and appointments are seamlessly integrated into one centralized platform.

Step 3: Connecting your existing calendars

To connect your existing calendars to Notion, follow these simple steps:

  1. Open Notion: Launch the Notion web or desktop app and navigate to the page where you want to add your calendars.

  2. Add a New Calendar Block: In the page, click the "+" button to add a new block. Search for "calendar" and select the "Calendar" block from the options.

  3. Connect Your Calendars: Within the Calendar block, click the settings icon (gear) in the top right corner. From there, choose "Connect Another Calendar" and select your preferred calendar provider, such as Google Calendar or Outlook.

  4. Authorize Access: You'll be redirected to the respective calendar provider's login page. Enter your credentials and allow Notion access to your calendar data.

  5. Sync and Customize: Once your calendars are connected, Notion will import your existing events. You can customize the calendar's appearance and settings to suit your preferences using the options available in the Calendar block settings.

By following these straightforward steps, you can effortlessly integrate your existing calendars with Notion and enjoy seamless organization across all your devices.

Step 4: Customizing your calendar layout

To customize your Notion calendar layout, follow these simple steps:

  • Choose a preferred view: Notion offers three calendar views: month, week, and day. Decide which view suits your needs best in terms of productivity, visibility, and ease of use. Experiment with different views to find the one that works for you.
  • Enable or disable calendar filters: Customize your calendar even further by enabling or disabling filters. Filters help you narrow down your calendar view and focus on specific events or categories. Choose filters based on your preferences and requirements.
  • Add color-coded labels: Color-coded labels are a great way to visually differentiate events in your calendar. Assign different colors to various categories like work, personal, appointments, or deadlines to provide visual cues and make events easier to recognize. This helps you quickly understand your schedule at a glance.

By customizing your Notion calendar layout, you can optimize your productivity and stay organized with a calendar that suits your specific needs and preferences.

Step 5: Managing calendar events in Notion

Once your calendars are successfully synced in Notion, managing your calendar events becomes a breeze. Notion provides various features to help you stay organized and streamline your scheduling process. Here's how you can effectively manage your calendar events in Notion:

  1. Viewing and editing events: With Notion's seamless integration, you can effortlessly view and edit your calendar events directly within the app. No need to switch back and forth between different platforms! Simply open your Notion calendar, and you'll have a clear overview of all your upcoming events. To make any changes, just click on the event you want to edit, update the details, and save. It's that simple!

  2. Creating new events: Creating new calendar events in Notion is a piece of cake. To add a new event, click on the desired date and time in your Notion calendar, then enter the event details such as the title, location, and time. You can also set event reminders to ensure you never miss an important appointment. Once you've filled in the necessary information, click "Save," and your event will be added to your Notion calendar in an instant.

  3. Organizing events with tags and filters: Notion allows you to enhance your calendar organization by using tags and filters. Tags are customizable labels that you can assign to your events to categorize them based on topics or themes. This way, you can easily identify and sort your events at a glance. Additionally, filters enable you to focus on specific types of events within your calendar, making it effortless to find what you're looking for. Apply multiple filters simultaneously to refine your calendar view and streamline your workflow.

Step 6: Syncing calendars across devices

Before we dive into the details of syncing calendars across devices using Notion Calendar Integration, it's important to ensure that you have successfully connected your calendars within the Notion app. Once that is done, follow these simple steps to seamlessly sync your calendars across devices:

  1. On Desktop: To sync your calendars on your desktop, navigate to the Notion app and click on the "Calendar" tab located in the left sidebar. Here, all your connected calendars will be displayed.

  2. On Mobile: Open the Notion app on your mobile device and tap on the "Calendar" tab at the bottom of the screen. This will bring you to the calendar view, where you can view and manage your synced calendars.

  3. Syncing Events: Whether you're on your desktop or mobile device, creating or modifying events in your synced calendars will automatically update across all devices. This means that any changes made to an event on your phone will be reflected on your desktop and vice versa. No more manual updating required!

With these simple steps, you can effortlessly keep your calendars in sync across all your devices using Notion Calendar Integration. Say goodbye to the hassle of manually updating events and enjoy the convenience of a unified calendar experience.

Step 7: Troubleshooting common integration issues

If you encounter any issues while integrating your calendars in Notion, don't fret! Here are some common problems you might come across, along with troubleshooting tips to help you resolve them:

  1. Syncing Errors: If your calendars are not syncing properly, double-check the following:

    • Ensure that you have granted the necessary permissions and access for calendar integration.
    • Verify that you are using the correct login credentials for your calendar accounts.
    • Refresh the integration within Notion and wait for a few minutes to allow for synchronization.
  2. Missing Events or Data: In case you notice missing events or data after integration, consider these steps:

    • Confirm that your calendars are set to display all events and not just specific categories or timeframes.
    • Check if your calendars are updated and syncing regularly to prevent any gaps in data.
    • Manually initiate a sync or refresh within Notion to fetch the latest events from your calendars.
  3. Conflicting Time Zones: When dealing with time zone discrepancies, take the following measures:

    • Review the time zone settings of both your calendars and Notion to ensure they are accurate.
    • Consider using a universally recognized time zone to minimize conflicts, such as coordinating with UTC time.
    • Adjust the time of events manually in your calendar if the issue persists.

By troubleshooting these common integration issues, you can streamline your calendar management in Notion and enjoy a seamless synchronization experience.

Step 8: Exploring advanced calendar features in Notion

Once you have successfully integrated your calendars in Notion, you can delve into its advanced features to streamline your scheduling experience. Here's a quick overview of some powerful calendar functionalities that Notion offers:

  • Advanced filters: Easily sort and filter your calendar events based on various criteria such as date, priority, or tags. This allows you to focus on specific events or prioritize your schedule efficiently.

  • Recurring events: Notion enables you to set up recurring events, whether it's daily, weekly, monthly, or annually. This feature is particularly handy for tracking regular tasks or meetings without the need for repetitive manual entries.

  • Conditional formatting: Enhance your calendar's visual representation by utilizing conditional formatting in Notion. Apply different colors, highlight specific types of events, or create custom rules to make your calendar more visually appealing and easier to navigate.

By exploring these advanced calendar features in Notion, you can personalize your scheduling experience and stay organized with less effort.

Step 9: Tips and tricks to optimize your calendar workflow

  • Utilize color coding: Assign different colors to specific types of events or categories in your calendar. This will allow for quick visual recognition and let you prioritize your time more efficiently.

  • Take advantage of calendar notifications: Set up reminders for important events or tasks. Utilize both pop-up notifications and email reminders to ensure you don't miss any engagements or deadlines.

  • Use recurring events wisely: If you have regular meetings or tasks that occur on a consistent basis, set them as recurring events in your calendar. This simplifies scheduling and saves you time from manually adding them every time.

  • Experiment with different calendar views: Notion offers various calendar views, such as day, week, month, or timeline views. Test out each view to find the one that suits your workflow best and helps you easily visualize your schedule.

  • Integrate with other productivity tools: Notion's calendar can be integrated with other apps and services, such as project management tools or task trackers, to streamline your workflow. Explore these integrations to create a cohesive system that simplifies your work process.

  • Customize your calendar layout: Notion allows you to customize the appearance of your calendar. Experiment with different layouts, font styles, or add icons to make it more personalized and visually appealing.

By implementing these tips and tricks, you can optimize your calendar workflow using Notion's powerful integration and make the most out of your time and schedule management.


In conclusion, Notion Calendar Integration provides a seamless solution for syncing and managing your calendars in one centralized platform. By following the step-by-step guide, you can easily set up your Notion account, add the calendar integration tool, connect your existing calendars, customize your calendar layout, and effectively manage your events. With the ability to sync calendars across devices, troubleshoot integration issues, explore advanced features, and optimize your calendar workflow with useful tips and tricks, Notion empowers you to stay organized and efficient. Enhance your productivity by harnessing the benefits of Notion Calendar Integration today!


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