How to Create Custom Templates for Notion | Step-by-Step Guide


Are you tired of the same old Notion templates that fail to meet your unique needs? Look no further! In this step-by-step guide, we will walk you through the process of creating custom templates for Notion. From choosing a template category to organizing and rearranging blocks, you'll learn how to tailor your templates to perfectly suit your requirements. Get ready to dive into the world of personalized productivity with Notion as we explore the various steps involved in creating and utilizing your very own custom templates. Excited? Let's get started!

Choose a Template Category

When choosing a template category in Notion, it's essential to consider your specific needs and goals.

  1. Productivity templates: These templates are designed to help you stay organized and boost efficiency. Whether you're managing tasks, projects, or schedules, productivity templates provide a structured framework to streamline your workflow.

  2. Knowledge management templates: If you're looking to create a centralized hub for all your information and resources, these templates are perfect for you. From note-taking and documentation to building wikis or digital libraries, knowledge management templates provide a seamless way to organize and access information.

  3. Creative templates: Whether you're a designer, writer, or artist, these templates cater to your creative pursuits. From mood boards and brainstorming templates to editorial calendars and portfolio showcases, creative templates offer a visually appealing and inspiring environment for your work.

To navigate to the Templates Gallery in Notion and access a wide range of custom templates, follow these simple steps:

  1. Open Notion: Launch the Notion app on your device or access Notion through your web browser.

  2. Select a Workspace: Choose the workspace where you want to create custom templates. If you don't have a workspace yet, create one by clicking on "Create a New Workspace" and following the prompts.

  3. Click on "Templates": In the left-hand sidebar, locate and click on the "Templates" option. This will take you to the Templates Gallery, which offers a variety of pre-designed templates for different purposes.

  4. Browse Templates: Scroll through the Templates Gallery to explore the various options available. You can search for specific templates using keywords or browse through the different categories on the left sidebar.

  5. Select a Template: Once you find a template that suits your needs, click on it to get a closer look and read a brief description. If you want to use the template, click on the "Use This Template" button located at the top right corner.

By following these steps, you can easily navigate to the Templates Gallery in Notion and discover a plethora of custom templates to enhance your productivity and organization.

Explore the Available Templates

When it comes to creating custom templates for Notion, it's important to explore the vast array of available templates to inspire your own designs. Here are a few steps to help you in the process:

  • Browse the Notion Template Gallery: Start by visiting the official Notion website and accessing their Template Gallery. Here, you'll find a wide range of pre-designed templates created by both Notion's team and the community. This gallery serves as a great source of inspiration and showcases the versatility of Notion when it comes to creating different types of templates.

  • Analyze Template Structures and Features: As you explore the available templates, pay attention to how they are structured and the features they offer. Take note of how different templates handle tasks, organization, and visual design. This will help you better understand the capabilities of Notion and identify elements you'd like to incorporate into your own custom templates.

  • Test Drive and Customize: Once you've found a template that catches your eye, test it out by duplicating it into your own Notion workspace. While using it, pay attention to how it functions and how it suits your specific needs. Then, start customizing the template to fit your own style and requirements. Change the layout, add or remove sections, and modify any elements that don't align with your preferences. Remember, the goal is to create a custom template that works for you.

Click on a Template to Preview

When it comes to creating custom templates in Notion, the first step is to click on a template to preview it. This allows you to get a sense of how the template is structured and what elements it includes. By previewing the template, you can assess whether it meets your specific needs and if any modifications are necessary.

During the preview, pay attention to the layout and design of the template. Notice the different sections, headers, and subheadings that are included. Take note of any placeholders or example content that can be replaced with your own information. Previewing the template gives you a better understanding of its overall structure and helps you visualize how your content will be organized within it.

As you browse through the template, consider the unique features and functionalities it offers. Look for any predefined blocks, formulas, or integrations that may be included. Keep in mind that Notion templates can vary widely in terms of complexity and capabilities, so choose one that aligns with the specific goals and requirements of your project. By thoroughly examining the template during the preview, you can ensure it will serve as an effective starting point for your custom creation.

Customize the Template to Your Needs

When customizing your template on Notion, it's important to tailor it to your specific needs. Here are some key steps to help you achieve a personalized template:

  1. Identify Your Requirements: Start by determining the specific requirements you have for the template. Consider the purpose of the template, the information you need to include, and any specific formatting or design preferences you have.

  2. Add Relevant Page Elements: After identifying your requirements, begin adding page elements that align with your needs. These elements can include text blocks, headings, images, tables, and more. Be sure to organize and structure the template in a way that suits your workflow and lets you easily input and retrieve information.

  3. Customize the Styling: To give your template a personal touch, customize its styling. Use the formatting options available in Notion to change fonts, colors, and layouts. You can also insert icons, apply borders or highlights, and adjust the spacing to enhance the visual appeal of your template.

Remember to regularly review and update your custom template to ensure it remains relevant and efficient for your evolving needs. Notion provides the flexibility to make changes whenever required, allowing you to create a fully personalized experience.

Add Blocks and Elements to the Template

In order to create custom templates for Notion, you'll need to understand how to add blocks and elements to your template. Here are some steps to guide you through the process:

  1. Add a new block: To add a new block, simply click on the "+" button that appears when you hover your cursor over the left margin of a page or existing block. This will open a menu with various block options such as text, heading, image, checklist, and more. Choose the appropriate block type for your template and it will be added to your page.

  2. Arrange blocks: Once you've added blocks to your template, you can rearrange them by dragging and dropping. Click on the block you want to move, hold down the left mouse button, and drag it to the desired position within the page. This allows you to customize the order and structure of your template.

  3. Edit block properties: Each block in Notion has its own set of properties that can be customized. To access these properties, click on the block and look for the toolbar that appears above it. Depending on the block type, you can change the text formatting, add links or attachments, apply color and style, and more.

By following these steps, you'll be able to add and customize blocks and elements to create a personalized and functional template in Notion.

Organize and Rearrange the Blocks

To efficiently organize and rearrange the blocks in Notion, follow these simple steps:

  1. Group related blocks: Identify the blocks you want to organize together, such as content for a specific project or topic. Use the 'Page Break' or 'Divider' blocks to visually separate and group these related blocks.

  2. Drag and drop: Notion's intuitive interface allows you to easily rearrange blocks by dragging and dropping them. To move a block, simply click and hold on the block's handle (the dotted lines on the left side) and drag it to the desired position. Take advantage of this feature to create a logical and coherent flow in your templates.

  3. Use indentation: Utilize indentation to create hierarchy and structure within your blocks. Select a block, then use the 'Increase Indent' or 'Decrease Indent' buttons in the toolbar or the keyboard shortcuts (Tab and Shift+Tab respectively) to adjust the indentation level. This helps to visually differentiate between different sections and sub-sections in your template.

By implementing these techniques, you can effortlessly organize and rearrange your blocks in Notion, providing a smooth and cohesive experience for both you and your team.

Modify the Properties and Settings

To modify the properties and settings of a custom template in Notion, follow these simple steps:

  • Select the template you want to modify and open it in Notion.
  • Click on the ⋮ icon in the top right corner of the page and choose "Duplicate."
  • Rename the duplicated template to avoid confusion and make it your own.

Now, you can start customizing the properties and settings:

  • Edit the properties by clicking on the "Add a property" button and selecting the desired type (text, number, select, etc.). Give your property a name and customize it further by adding options or color coding.
  • Adjust the settings of your template by clicking on the ⋮ icon and selecting "Properties." Here, you can rearrange the order of properties, hide or show them on the page, or make them required for completion.

Remember, modifying the properties and settings of your custom template allows you to tailor it to your specific needs and make it more efficient. Take advantage of these features to create a template that meets your unique requirements.

Save and Use Your Custom Template

To save and use your custom template in Notion, follow these simple steps:

  1. Save the template: After creating your custom template, click on the three-dot menu icon in the top right corner of the page. From the dropdown menu, select "Save as Template." Give your template a descriptive name and choose whether to include the sub-pages or not. Click on "Save" to store your template.

  2. Access your templates: To access your saved templates, click on the "Templates" button located in the left sidebar of your Notion workspace. A collection of your templates will be displayed, including the one you just created.

  3. Use your custom template: To use your custom template, simply click on it from the list. Notion will create a new page using the template, and you can start editing and personalizing it to suit your needs. You can also duplicate your custom template by selecting it and clicking on the "Duplicate" button in the top right corner for easy reuse.

By following these steps, you can efficiently save and utilize your custom templates in Notion, allowing for consistent and streamlined workflows within your workspace.

Share and Collaborate on Templates

Notion is a powerful tool for creating custom templates that can be easily shared and collaborated on. Here's how you can make the most of this feature:

  • To share a template, simply click on the three-dot menu on the top right corner of the template and select "Share".
  • You can choose to invite specific individuals to collaborate on the template or generate a public link that can be accessed by anyone with the link.
  • Collaboration on templates allows multiple users to edit and update the template simultaneously, making it a great tool for team projects or group brainstorming sessions.
  • Not only can you collaborate on templates, but you can also use the comments feature to provide feedback, ask questions, or suggest changes.
  • Templates can be shared within your workspace or with external users through email invitations.
  • When collaborating on a template, changes made by different users are automatically tracked, making it easy to see who made what revisions and revert back if necessary.

With these simple steps, sharing and collaborating on custom templates in Notion becomes a seamless process, empowering teams to work together efficiently.


In conclusion, creating custom templates for Notion is a simple yet powerful way to personalize your workspace. By following the step-by-step guide, you can choose a template category, navigate through the templates gallery, and explore the available options. Previewing and customizing the template to suit your specific needs becomes effortless. Adding blocks and elements, organizing and rearranging them, modifying properties and settings all contribute to creating a personalized and efficient template. Saving and using your custom template allows for easy access and productivity. Lastly, sharing and collaborating on templates enable seamless teamwork. With Notion's customizable templates, you can streamline your workflow and enhance your productivity with flexibility and ease.


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